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DCJ Grants Staff

General Guidance
 Name  Type Description
DCJ Grant Manager Navigation and User GuidePDFThis document reviews the basic navigation of ZoomGrants and how DCJ will utlize different functions. Specifics will be included in individual Job Aids.
Job Aid - Uploading Administrative DocumentsPDFThis job aid provides instructions on how to upload document in the administrative side of ZoomGrants. 
Job Aid – How to track/input Admin funds in ZGPDF 
Job Aid – Managing Tasks after Initial SetupPDF 

Review of Applications, Funding Process and Funding Notifications
Job-Aid – Financial & Program Managers Application ReviewPDF
Job-Aid – What happens during the funding conferencePDF
Job-Aid – Sending out Preliminary NotificationsPDF 
Job-Aid – Appeal Process for DCJPDF 
Job-Aid – Appeal Process for CouncilPDF 
Job-Aid – Final Application ApprovalPDF 

Award Setup & Grant Agreements
Job Aid - Setting up Tasks for Reports TrackingPDFThis job aid provides instructions on how to set up tasks in ZoomGrants (ZG). ZG does not have workflow or tracking mechanism to mark reports or other submitted documents as reviewed, complete, in progress, etc. DCJ will utilize the Tasks function to manage these processes.
Job Aid – Set up GoalsPDF 
Job-Aid – Grant Agreement TabPDFReporting Schedule and notifications to grantee.
Job-Aid – Generate Award DocumentsPDF 
Job-Aid – Internal Research Questions and SettingsPDF 
Job-Aid – Award AllocationPDF 
Job Aid – Setting up and Managing Report Due DatesPDF 

Post-Award 
Job Aid – Payment ProcessingPDFThis job aid provides instructions for DCJ staff to process a Payment Request (DCJ Form 3).
Job Aid – Report ProcessingPDFThis job aid provides instructions for DCJ staff to process a Report (DCJ Forms 1-A, 1-B, and 2).
Job Aid – Notifications & Late NoticesPDFwho, what, where, when receives notifications).
Job Aid – Processing Attached Documents, include notifications, tasks, etc  
Job Aid – Making changes as a result of a change request or post award change.   
Job Aid – How to process Post Award modifications that result in a contract amendment, option letter, grant funding change letter How to process Post Award modifications that result in a contract amendment, option letter, grant funding change letter. Need to include extensions: updating reporting schedule, report tabs, and tasks


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