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DCJ Reporting Forms

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Common Reporting Forms (Download and save the form prior to editing.)
Form NameDCJ Form Number  Grant Funds SourceDue DatesSignatures
Financial ReportDCJ Form 1-AState
Federal
Quarterly due 15 days after the end of each calendar quarter; 
Final due 45 days after the end of the Grant Award Period.

NOTE: if you are reporting in ZoomGrants (ZG), this form is completed in whole in ZG. A paper form is not required.
Financial Officer
Project Director
Project/Program Income ReportDCJ Form 1-BFederalQuarterly due 15 days after the end of each calendar quarter;
Final due 45 days after the end of the Grant Award Period or the required percentage of earned project income is expended, whichever is later.

NOTE: if you are reporting in ZoomGrants (ZG), this form is completed in whole in ZG. A paper form is not required.
Financial Officer
Project Director
Payment RequestDCJ Form 3State
Federal
Quarterly due 15 days after the end of each calendar quarter;
Final due 45 days after the end of the Grant Award Period;
Payment Request frequency other than Quarterly requires Prior Approval.

NOTE: if you are reporting in ZoomGrants (ZG), this form is completed in whole in ZG. A paper form is not required.
Project Director
Equipment Inventory/Retention CertificationDCJ Form 5FederalEquipment Acquired: due 30 days upon receipt of equipment;
Grant Award Period End: due 45 days after the end of the Grant Award Period;
Final Disposition: due 45 days after the equipment has reached final disposition.
Project Director
Equipment Procurement CertificationDCJ Form 13FederalPrior to any purchase of equipmen[Prior Approval Required]Project Director
Consultants/Contracts CertificationDCJ Form 16State
Federal
Prior to contract execution with the contractor [Prior Approval Required];  
After contract execution and prior to the disbursement of monies to Consultant/Contractor
Project Director
Certification of Compliance with Regulations - Office of Civil Rights, Department of JusticeDCJ Form 30FederalDue to DCJ with signed Grant AgreementProject Director 
Signature Authority
Conference Policy and CertificationDCJ Form 31FederalDue no later than 120 days prior to the conferenceProject Director
Certification of MatchDCJ Form 32FederalDue to DCJ with signed Grant AgreementSignature Authority / Controller


Common Modification Forms (Download and save the form prior to editing.)
Form NameDCJ Form NumberGrant Funds SourceDue DatesSignatures
Budget RevisionDCJ Form 4-AState
Federal
Due 30 days prior to deviating from the current approved budget 
[Prior Approval Required]
Financial Officer
Project Director
Change in Project OfficialsDCJ Form 4-BState
Federal
Due 15 days following a change in Project Director, Financial Officer, or Signature AuthorityProject Director or Signature Authority
Change in Grant Award PeriodDCJ Form 4-CState
Federal
Due No Later than 60 days Prior to the end of the Grant Award Period 
[Prior Approval Required]
Project Director
Modification of Other Grant Agreement TermsDCJ Form 4-DState
Federal
Due 30 days prior to deviating from the current approved Grant Agreement
[Prior Approval Required]
Project Director

Program Specific Reporting Forms (Download and save the form prior to editing.)
Form NameDCJ Form NumberGrant Funds SourceDue DatesSignatures
Victim Compensation Financial Activity Confirmation ReportDCJ Form 1-VCFederalQuarterly due 15 days after the end of each calendar quarterProject Director
OAJJA Narrative Report - Quarterly
(JAG, DV, MJ, NCHIP, COV, JABG, Formula)
DCJ Form 2QStateQuarterly due 15 days after the end of each calendar quarterProject Director
OAJJA Narrative Report - Final
(JAG, DV, MJ, NCHIP, COV, JABG, Formula)
DCJ Form 2FStateFinal due 45 days after the end of the Grant Award PeriodProject Director
Crime Victims Services Fund (CVS) Narrative Report - Quarterly
(VOCA, VAWA, SASP, State VALE)
DCJ Form CVS-2State
Federal
Quarterly due 15 days after the end of each calendar quarterProject Director